Module | Module 1 | Module 2 | Module 3 | Module 4 | Module 5 |
---|---|---|---|---|---|
Month | 1 | 2 | 3 | 4 | 5 |
Delivery method | In person | Webinar | Webinar | Webinar | Webinar |
Title | Kick-off meeting | Working with referring Physicians | CQI: developing a minority recruitment plan | Communicating with participants | Participant navigation (coordinators only) |
Content | Presentation: a brief overview of the RECRUIT interventiona ᅟ Discussion: disparities in morbidity/mortality of diseasea ᅟ Presentation: importance of minority recruitment: the NIH and FDA perspective ᅟ Presentation: importance of minority participation: biologic aspectsa ᅟ Discussion: differences in treatment outcomes for minorities ᅟ Presentation: what we know and do not know about minority recruitment ᅟ Presentation: importance of trust and relationship building in recruiting minority patients ᅟ Presentation: introduction to continuous quality improvement (CQI) for minority recruitment ᅟ Activity: flowchart of current recruitment process ᅟ Activity: fishbone diagram of low referrals from minority serving physicians | Activity: CQI updates and potential physician referral sources by site representative (SI or coordinator) ᅟ Presentation: barriers to referrals and physician-centered communication ᅟ Video and discussion: Physician-to-physician communication video | Activity: site representative (SI or coordinator) present their fishbone diagram ᅟ Activity: site representative (SI or coordinator) share their site’s CQI minority recruitment plan | Activity: site representative (SI or coordinator) discusses CQI update ᅟ Presentation: recap on communicating with minority-serving physicians ᅟ Presentation: patient-centered communication ᅟ Video and discussion: patient communication ᅟ Video and discussion: Participant’s fear of experimentation (“guinea pig”) | Activity: Coordinators discuss CQI updates ᅟ Discussion: take-home activity on communication styles ᅟ Presentation: how can coordinators become recruitment navigators? ᅟ Video and discussion: participant navigation ᅟ Discussion: what is currently done at your site and what could be added to help patients overcome structural barriers to recruitment |
Take home activity | Schedule a meeting with the rest of the trial team and review material from the meeting Revise fishbone if needed ᅟ Finding your patients worksheet ᅟ CQI minority recruitment plan worksheet ᅟ Review map of minority-dense areas within their communities to identify minority-serving physicians | Revise minority recruitment plan ᅟ SIs to make personal contact with at least two potential referring minority-serving physicians | Revise and implement your minority recruitment plan | Develop Q&A sheet for potential participants about enrolling in the trial ᅟ Continue to implement and revise your minority recruitment plan ᅟ Coordinators: communications style assessment (optional) | Navigation resources worksheet |